President’s Acceptance Speech: Faithful to the Vision Beyond 100 Years

Blog President Emilie Installation Speech

International President Emilie Simon, Quota’s first International President from the Philippines.

Acceptance Speech, Washington, DC – July 2018

Good evening… Past International Presidents, Executive Director Barbara Schreiber, Past and Current Board of Directors, Past District Officers, Past and Current Regional Directors and Team, Past and Current Club Officers, Members, Friends and my dear Family!

I am truly humbled as I stand before you.  My Quota journey was and continues to be a highlight of my life.  I made a lot of friends, visited many countries and amassed fun and lovely memories to last me a lifetime.  Your presence tonight warms my heart and I am deeply grateful for the support, guidance and sisterhood through the years.

Thank you for the trust you have bestowed upon me.  I assure you of my dedication to serve Quota International.

This is also a joyful occasion for my home club, Quota Manila South, Region 18 and the Philippines to have yours truly as the first Filipino International President of Quota.  Thank you for this honor!

My four years on the Board has given me the much-needed groundwork for the position of International President.  I actively participated in the headway of our organization and will use this knowledge to continue moving forward.

The twice a year Board Meetings and numerous times a month Board conference calls have been remarkably valuable in keeping the Board members and the Executive Director in the loop.  My attendance to several Regional Meetings as well as my volunteering to visit 2 regions and clubs at my own expense have brought me closer to the Quotarians.  It has also allowed me to appreciate all the outstanding projects they have achieved as well as to identify their concerns.

About a hundred years ago in 1919, Wanda Frey Joiner founded a service club for women in Buffalo, New York on the unique idea of women “sharing both talent and responsibility.”  Today that single club of 5 women has given birth to more than 500 clubs, in 14 countries.

It has struggled through thick and thin, from when women were disenfranchised in America, in the throes of two world wars and even before the League of Nations or the United Nations were born.  Quota was the first of women’s clubs in the world.

Despite the insurmountable odds, the Quota members managed to do the impossible.

Our phenomenal Quotarians in 14 countries steadfastly continued to make a difference by focusing efforts on improving the lives of the deaf, hard of hearing as well as the disadvantaged women and children in the following areas:  Health and Wellbeing, Educational Development and Workforce Development in various communities.

Seeing the world, the way it was and by little acts of courage and kindness, it has done its part to make the world a better place, to change it into what it could be. Quota International has become a quiet powerhouse for metamorphosis.

Soon to pass is our first hundred years.  In this retrospect, what can we bring into our second century?  What have we learned from so long, from that unique experience that has given worldwide significance to our advocacy?

We have, as is normal in human institutions, shared a lot of stumbles and missteps, of doubts and misgivings.  Rather than merely “sweeping things under the rug”, let us meet our challenges head-on and develop a workable, effective and efficient game plan.

There have been very serious, if constant complaints from every quarter regarding proposed changes that must be made if we are to forge ahead.  Others worry about dwindling memberships and a dearth in new numbers.  The organization is aging and members, as well as clubs, are unable to create multi-generational membership.  The bottom line of our financials is in the red.  Overhead expenses remain constant while income lessens.  Resource is limited to the collection of dues with lessening donations and these have brought us to a stand-still because other means to generate funds stare us in the face.  There is paralysis in analysis and stupor before problem solving resulting in dismay, discouragement and even anger in the ranks.

We must put our house in order.  We must learn to work together with faith and trust in our hearts.  To rediscover working together, we must work together.  When the output is less or equal to the sum of the inputs of the various individuals in the grouping, they are just a mere collection of individuals.  But when the output of the whole is greater than the sum of the individual inputs in the aggrupation, then they are working together.

The reality of the world when we started was near insurmountable for women.  The problems before us today are nothing compared to what Wanda Fray Joiner and her 4 friends faced.

Those words of hers in the ‘40s a few decades from start-up are a shining beacon as we enter a new age:

I quote: “I am grateful for all you have done to make our dream come true.  The basis of happiness is the love of something outside self and rises superior to all conditions.  I know now, as then, we will not fail in our devotion and service.”

We can do it!  We are the original “mission impossible” team.

Official Board Photo 2018 Jan Rhodes WIDE
2018-2020 International Board of Directors Front row left to right: Vice President Luz Marina Gonzalez, (Aruba), Vice President Jan Rhodes (Papakura, Auckland, New Zealand); Back row left to right: Vice President Brenda Cherry (Wooster, Ohio, United States), President Emilie Simon (Manila South, Philippines), President-Elect/Treasurer Carol Patin, MD (Baton Rouge, Louisiana, United States).

One significant aspect that I would like to improve on is our communication practices.  Communications with the Regional Directors and Club Presidents.  The monthly conference calls have been rather successful and can be enhanced, if 100% will participate.  Other modes of communications are emails and Facebook posts.  Most importantly is the awareness of our club members on updates from the Board and the Head Office.  Once this communication stream becomes deficient, our advancement will backslide.  Bottom line is – all Quotarians must be in the know of current updates.

I earnestly believe that paramount to the success of Quota International is every single one of us.  We are the nobles for Quota to remain a powerful change agent.

We are on the right track as we adapt to quickly developing modern times.   Education, communications, technology among others are fast moving.

While adversities in our lives sometimes prevail… especially when we experience dissatisfaction, pessimism or anxiety, we must confront them with faith, hope and love… and we will surpass all these.  To quote Sir Winston Churchill…  “A pessimist sees the difficulty in every opportunity; an optimist sees the opportunity in every difficulty.”

Herewith, my friends is the platform during my watch by which I will guide myself:

  • Believe that we will surpass our trials
  • Trust the influx of positive influences and generous patronage from our members
  • Love all that our Quotarians do for our beloved organization
  • Support Quota’s We Share Foundation and Wanda Frey Joiner through an appeal to augment donations
  • Focus on Quota’s organizational service goals – Child Development, Health and Wellbeing and Workforce Development
  • Value members / acknowledge their contributions
  • Recruit members / organize new clubs
  • Develop leaders within clubs by delegating duties
  • Encourage more club fellowship activities to tighten friendship
  • Adapt to changes and modern ways for a purpose
  • Find ways of lowering overhead expenses like taxes and others
  • Improve on communications

Before I conclude, I would like to acknowledge our notable Quotarians from Regions 18 and 19 (Philippines and Malaysia), who have assisted me extremely in many ways and they are…  Past District 41 Governor and Charter President of Quota Manila South Marilou del Rosario, who incidentally is my good friend since Kindergarten and who introduced me to Quota 25 years ago, Charter District 41 Governor Nelly Ledesma, Past District 41 Governor and Charter President of Quota Parañaque Lynne Piad, who initiated the Convention committee for Regions 18 & 19, Region 19 Director Maricel Wong, who shipped the beautiful centerpieces on your tables, which incidentally are for sale, Past Region 18 Director Bernadette Galang, who organized the dance number for Region 18, Past District Secretary/Treasurer Dos Patag, Past President of Quota Manila Lou de Guzman, who helped me with my President’s theme and actively participated on the Convention committee Philippine side, Past President of Quota Mandaue Judy Castillo, who organized the dance number for Region 19, Past President of Quota Metro Cebu Jennifer Ngo-Sibi, who designed my President’s theme pin, Past and Current Regions 18 and 19 Directors and Team, Past President of Quota Manila South Colo Ventosa, President of Manila South Gina Boncan-Francisco, my fellow Manila South Quotarians and to all our Filipino and Malaysian Quotarians.

Incidentally, this is a significant occasion to see a huge delegation from Regions 18 and 19 (Philippines and Malaysia), which I believe is about equal to the number delegates from Australia and New Zealand.

I would also like to particularly thank my family here with me tonight…  my only child, Henry, his wife, DinDin and my only grandchild, Gaby, who of course is the apple of my eye.

Last but not the least, thank you most sincerely to one and all because you are my actualEmilie's President's theme 2018-2020.jpg strength and inspiration!

And so, with trepidation, but “sustained and soothed by an unfaltering trust,” I accept this charge to take the position of International President for the Quota years 2018-2020.

Emilie Simon,
Quota International of Manila South
International President 2018-2020

Does Your Club Qualify for the NEW Club Matching Grant Award?

Angeles Livelihood - 8 WIDE
Photo of Hand in Hand Livelihood Project – submitted by Quota International of Angeles

Washington, DC, June 4th, 2018 – International President, Marie Dobson-Dunlop, is excited about a brand new rewards program where International Board members will give away matching grants to qualifying Quota Clubs at the International Convention.  Clubs who have gone the extra mile (or kilometer) in their community and around the world will receive grants in the amount of $100, $200, $500, and $1,000 USD, as a Bronze, Silver, Gold, or SuperStar Club.

Angeles Livelihood - 1 WIDE
The Angeles Club’s HIH Livelihood Project

Quota International of Angeles:  If the new rewards program would have launched in2017, Quota International of Angeles, would have qualified for a $100 USD matching grant.

What did they do? 

In addition to empowering women and children through coordinating an integrated Medical, Dental, Optometry, and Medical Technology Mission for indigent people of Barangay Sto. Cristo, Angeles City, Philippines AND Quota International of Angeles was also active in strengthening their club and other Quota International programs:

  • increased more than one member in their club,

    Angeles 2017 Quotacare
    2017 Quota Cares Month project – integrated Medical Mission for indigent people
  • sent more than one member to their Regional Meeting,
  • gave more than $1,000 in their community (10K),
  • donated a total of $300 to Quota International to support other programs:
    • Wanda Frey Joiner Founder Fund for Development and Growth,
    • We Share Foundation Benefactor Fund for Humanitarian Aid, and
    • Hand in Hand World Service program (even as a club with an active HIH project)
  • and also submitted for more than one club award, 5K/10K Community Giving, Quota Cares Month, International Photo Contest, and Volunteer of the Year. Click here for the link to international awards.

The members of Quota International of Angeles are inspirational.  If your club has gone the extra mile/kilometer, be sure to submit your application.  Applications are required to receive the grant.  To find out if your Quota Club qualifies, click here for details.

There’s still time to qualify and receive a matching grant. The deadline is June 30th.

Click here for the quick & easy award application


Barbara Schreiber,
Executive Director
Quota International, Inc.
We Share Foundation

Bylaw Amendments Approved by Committee

Zeist - Winner - Edited INTL Photo 2017 WIDE
Quota members in Zeist, Netherlands, partnered with service clubs to provide safe drinking water for Rwanda students – International Photo Contest 2017 submitted by Mariette Elling

Washington, DC, May 22nd, 2018 – Over a dozen Bylaw Amendments addressing a wide range of changes were submitted by Quota Leaders in Australia and the United States and reviewed by the Bylaw Committee.  The approved memo and packet is available by clicking here – Read More >>

These amendments will be voted on in-person by the delegates at Convention, on Wednesday, July 11th, 2018.  Submissions came from Quota International of Beenleigh, Brisbane City, Redcliffe, and Jimboomba in Australia and Region 2 in the United States.

 Read More >>


Bylaws Make it Possible to Change Lives

Zeist - Winner - Edited INTL Photo 2017 WIDE
Quota members in Zeist, Netherlands, partnered with service clubs to provide safe drinking water for Rwanda students – International Photo Contest 2017 submitted by Mariette Elling

Washington, DC, April 27th, 2018 – Quota International’s Bylaws make it possible for Quotarians to change lives around the world.  For nearly 100 years, Quota’s Bylaws have provided the structure, the safety, and the security, to guide 5,000 members empowering women and children and the deaf and hard of hearing in local communities around the world.

Guidance from A to Z

From Alstonville to Zeist, members come together to serve others and make the world a better place for women and children in desperate need.  Without Quota’s Bylaws, the students in Rawanda pictured above might not have clean drinking water.  With 233 million children living in poverty in Quota’s 14 countries, Quota needs Bylaws that provide the structure making it possible to change more lives.

Bylaw Amendments Submitted

Over a dozen Bylaw Amendments addressing a wide range of changes were submitted by Quota Leaders in Australia and the United States and reviewed by the Bylaw Committee.  The approved memo and packet is available below.  These amendments will be voted on in-person by the delegates on Wednesday afternoon, July 11th, 2018, at Convention.  Submissions came from Quota International of Beenleigh, Brisbane City, Redcliffe, and Jimboomba in Australia and Region 2 in the United States.

Approved Amendments

2018 Bylaw Committee Memo
Click Here for 8.5×11 Memo or A4 Memo

2018 Bylaw Amendment Packet
Click Here for Approved 8.5×11 Packet or Approved A4 Packet

Leaders are invited to learn more about the Bylaw Amendments by participating in the All Leadership Conference Call the last week of  May.  The Call will share the importance of the Bylaws Amendments and how they can help Quota International and Quota Clubs make a greater impact around the world.

Click Here to Register for the
May 2018 All Leadership Conference Call

The May All Leadership Call will focus on the Bylaw Amendments.  All voting delegates going to Convention are invited to register: Club Presidents, Regional Directors, International Board members, and Past International Presidents.  The call will review and answer questions about the proposed Bylaw Amendments that delegates will be voting for or against at Convention on July 11th.  Your voice and votes do count.

These leadership calls are a valuable resource, in addition to sharing great ideas, they also provide opportunities to learn more about the international operations. Those who participate receive detailed notes of what was shared on the call.

Click Here to Register for the
May 2018 All Leadership Conference Call


Barbara Schreiber,
Executive Director
Quota International, Inc.
We Share Foundation

Message from the President – New Decisions from the Board

Installation Banqet-Board wide
2016-2018 International Board from left to right:  VP Carol Patin, VP Shelly Brown, VP LuAnne Bonanno, President Elect/Treasurer Emilie Simon, and President Marie Dobson-Dunlop

“I can do things you cannot, you can do things I cannot; together we can do great things.” – Mother Teresa

President’s Message, April 2018 – As a Board we have faced many tough challenges and decisions. The last Board Meeting was no different, but the enthusiasm we had following the meeting was wonderful and has kept us focused.

I am very proud of our Board Members. We started the meeting as a team reviewing concerns from Regional Directors and worked on solutions connected to Quota’s Strategic Plan Goalsbuilding resources to support our mission, establishing Quota as a leading advocate, and engaging dynamic resources for signature programs.  

In my message, you’ll learn more about how we are working to grow Quota. I am excited about the energy and direction. I hope you will see how committed we are to supporting the wonderful work you are doing to change lives around the world. You’ll find answers to the following questions:

  • What major concerns were addressed at the Board Meeting?
  • What is the state of our membership?
  • What is being done for Development and Growth?
  • What will be new at Regional Meetings this year?
  • What is new with the Awards Program in 2018?
  • What are this year’s World Service Hand in Hand Projects?
  • Who are the candidates for the 2018-2020 International Board? 
  • What if a leader can’t travel, could he or she still run for an International Board position?
  • Why is Quota International’s fiscal year changing and when was this decided?
  • Where can I find Quota’s Bylaws, Rules of Procedure, and Regional Guidelines?

What major concerns were addressed at the Board Meeting? The top concerns from the membership were the financials, the change to Regions, and communication challenges. Each concern was approached from “if we can fix it, we will,” our mantra from last year’s Regional Meetings.

The financials continue to be restructured, reconciled, and reviewed for both Quota International and the We Share Foundation to correct concerns expressed by international board members over the years. The financial reports are now 100% transparent, 100% accrual based, and 100% program focused.  For transparency, the Chart of Accounts has been set up identically for both corporations with categories that are easy to understand.

All income and expenses have been switched to 100% accrual basis. When income applies to future months, such as annual members dues and new members, it is being calculated and entered monthly. Convention registrations received in the year before convention are entered as deferred income until the Convention year. Expenses that cover more than one month are allocated to each month (this includes insurances, IT, and taxes).

Journal entries are made to record all We Share Foundation donations that are sent to Quota International (for example Hand in Hand, Teddy Bear, and Benefactor donations).  Profit and Loss statements are being created for the three main programs of Quota International and the We Share Foundation. Administrative expenses are calculated off of payroll allocations and charged to each program:

Programs by Corporation
Quota International:
Leadership and Training, Development and Growth, and Convention.

We Share Foundation:
Volunteers in Action, Think Global Act Local, and World Service Hand in Hand.

The Board received and reviewed copies of financial reports for Quota International and We Share Foundation. Fiscal Year 2018 budgets were approved for both corporations. Annual income is decreasing from loss of members and donations. Costs were reviewed and have been cut wherever possible. Staffing expenses are dropping with only six staff members where there used to be eight and more efficient procedures have been adopted.

The ongoing challenge is with the We Share Foundation – 100% all donations are designated for programs. The Board has identified this as an urgent concern. Much of the Board Meeting was focused on alternate ways to bring in new income to cover the Foundation’s expenses and also expand Quota’s programming.

Financials for both Quota International and We Share Foundation were filed by the IRS deadline in March.

Profit and Loss Statements: 

Quota International P&L 2017 Summary | Quota International P&L 2017 Detail
We Share Foundation P&L 2017 Summary | We Share Foundation P&L 2017 Detail


What is the state of our membership? With the updates from the Asia Pacific clubs dues cycle through October 31st, 2017, there are 244 clubs in 14 countries with 4,963 members. This is a constantly changing number with two different dues cycles and new members joining.  These reports are on the website (Membership Reports) and will be updated again once we have heard from all Asia Pacific clubs. NOTE: After the Atlantic clubs dues cycle is finalized they will be updated again – another reason for streamlining the fiscal years – to provide more reliable reports. 

Year-End Membership Reports thru December 2017

In the past year, Quota welcomed 7 new clubs with 58 new members. New memberships have averaged 406 each year over the past three years, a total of 1,218. During the first quarter of 2017, new membership showed stronger growth. However, it slowed during the 2nd and 3rd quarters (April – September), but regained momentum in November and December 2017.

  • NOTE: New Membership forms are due at the Brisbane or Washington, DC office the last day of the month.  They can also be completed online (Membership Forms).

Leadership conference calls (Club President’s calls and Ready to Grow calls) were expected to boost development and growth – connecting leaders and sharing ideas to attract and retain members. Even though these calls do not appear to be boosting membership, they are valuable and will continue.  The Board and Staff are looking into other development and growth initiatives. Guidebooks are being developed to help answer questions and share ideas. A new rewards program is also being launched. Details about the Quota Club Rewards Program are explained later in this message.


What is being done for Development and Growth? We talked about our financial position and proposals to grow donations, membership, and service. Better communications and training programs were noted as the most important areas of focus for 2018. Last year, over 60 free conference calls hosted by staff and board members did help with improving communications and connections among Quotarians. Members, Board Members, and Staff Members all reported benefits from these calls:

  • Free monthly Club President’s/Regional Director’s Leadership Calls
  • Free Ready to Grow Coaching Calls
  • Free new leadership resources on the website

I encourage you to sign up for these leadership calls. The topics change every month and give you a chance to share ideas and ask questions of other leaders and the office. Notes from the call last month were distributed to all who participated.  Click here for a summary of March’s All Leadership call.  To register for the next call, click here.

  • NOTE:  Double check the times.  Some call times have changed.  Daylight Savings time started in the Northern Hemisphere the first weekend of March (Spring forward) and Ended in the Southern Hemisphere the first weekend of April.

Discussions during the calls have helped the Staff and Board to learn what training would be helpful for incoming leaders. This prompted the Board to explore Quota’s practices with succession planning discussion during the Board Meeting. All agreed that succession planning is one of our weaker areas.  A stronger mentoring program and succession plan needs to be developed for all leadership positions this year – Club Presidents, Regional Directors, Board and staff.

With this new leadership structure, 24 new leaders will be elected between April and July: 21 Regional Directors and 3 International Board Members. Only two Board Members will be returning, the President Elect will become the President, and one of the Vice Presidents will be elected to the President Elect position.  Succession planning will help shorten the learning curve and keep the focus on strategic goals during this transition period.

Succession planning has been a focus for the office staff during the past year.  Procedural binders have been created for each of their positions. Staffing has been restructured to form a Membership Team to support all members. This has allowed for Alison to take on new responsibilities and focus on Strategic Development for Quota Leaders. Her first projects are to create a new Member Guidebook and Regional Directors Guidebook. Regional Directors are already providing helpful information that is being included in these Guidebooks. It is encouraging to see the real-time tips and examples that will help other leaders feel supported and connected. These Guidebooks will be printable from the website or available for purchase.

Member Guidebook | 8.5×11 and A4
For professional print quality, contact staff@quota.org 


What will be new at Regional Meetings this year? Regional Directors have asked International Reps to bring excitement to their meetings. The Board has worked together to create two 20 minute presentations that allow for 10 minutes of Q & A.  The presentations are Finances, Facts, and Figures, and Fun and Future.

You’ll also learn about an exciting new program – the Quota Club Rewards Program. This program was created from a request by a Past International President, “Is there anything you can do to get the matching grants back? It would make a big difference.” Club Presidents and Regional Directors also agreed during leadership calls. After considering the pros and cons of the Quota Club Rewards proposal, the Board has approved bringing back matching grants in a sustainable program.

The Quota Club Rewards Program is for clubs of any size.  Qualifying criteria includes:

  • Membership Increase
  • Regional Meeting Attendance
  • Community Giving
  • Founder, Benefactor, and Hand in Hand Giving
  • Awards Submissions (see Award Forms)

Clubs who qualify will receive a certificate and a matching grant ($100-$1,000) for Bronze Star, Silver Star, Gold Star, and Super Star Club levels.  The deadline to qualify for the Quota Club Rewards Program is June 30th, 2018.  See the website under Leader Resources for official rules and guidelines (Quota Club Reward Program).


What is new with the Awards program in 2018? The Awards Submission forms have been simplified – only 6 questions, that can be completed in as little as 5 minutes. We heard you when you said how complicated last year’s reports were and we fixed it.  This simple form is the same for all the awards: 5K / 10K Giving, International Photo Contest, and Quota Cares Month.  The Volunteer of the Year is also an easy application.

International Awards and Signature Project Forms
(5K/10K Award, International Photography Contest, and Quota Cares Award) 
Online Awards Application | Sample Awards Nomination Form PDF

Volunteer of the Year Nomination Form
Online Volunteer Application | Sample Volunteer Nomination Form PDF

  • NOTE: June 30th, 2018 is the deadline for all Award Submissions. 

The Board also voted on adding Signature Service Projects to the International Awards program. Top service projects will be selected from club submissions in these areas:

• Buckets of Love • Cops N Kids/QuoCKa Literacy • JQ Leadership
• Scholarships and Grants • Sound Beginnings • International World Service
• Other – significant to your club (Quota Cares Teddy Bears, Bears and Badges,
Listen Up Turn It Down, Signing Santa, etc.)


What are the World Service Hand in Hand Projects for 2018? Leaders of the World Service Hand in Hand Projects have been contacted for updates to their project information and distribution of grant donations. FY2017 grants have been wired to 14 of the projects we have heard from. Click here for more information about their Hand in Hand projects which can also be found on www.teamquota.org.

The Hand in Hand Annual Report is being created that will include photos and detailed descriptions of the projects, what each grant funded, who was helped, and the names and amounts given by each donor; 120 clubs and regions from Aruba, Australia, Canada, the Philippines, Suriname, New Zealand, and the United States and three non-members.

Thank you for your HIH donations.  Your Quota Clubs made these grants possible.

Information about the World Service Hand in Hand projects are on the website under Leader Resources (World Service Program).  These projects fall under three categories:  Educational Development, Health and Well Being, and Workforce Development. At fundraising and community events, clubs may show Hand in Hand videos promoting Quota’s World Service (‘You Needed Me’ and Quota Home of New Delhi).

  • NOTE: Three projects are no longer active – Kolkata and Southwest Cebu are no longer HIH projects and Ba is regrouping and not in HIH again this year.
  • NOTE: The Board is also working through details with India projects and will have an update for you on the India projects. 

Who are our candidates for the 2018-2020 International Board? The candidates for the International Board are on the website at the top of the Leader Resources page. They have answered questions about their skills, experience, goals, and excitement. To get to know them better, each has recorded a 3-minute video. For those who are hard of hearing, closed captioning has been added to their videos.

President Elect/Treasurer Candidates and Videos:

  • Vice President LuAnne Bonanno from the United States, Region 7
  • Vice President Shelly Brown from Australia, Region 13
  • Vice President Carol Patin from the United States, Region 9

Vice President Candidates and Videos:

  • Regional Director Elinor Adler – Plantation, Florida, United States, Region 8
  • Regional Director Brenda Cherry – Wooster, Ohio, United States, Region 2
  • Past Regional Director Luz Marina Gonzalez – Aruba, Region 10
  • Regional Director Jan Rhodes – Papakura, Auckland, New Zealand, Region 21

International Board Nominee Information Packet
Printable PDF – 8.5×11Printable PDF – A4

  • NOTE FOR ELECTIONS: Paper ballots for the candidates will be mailed to all voting delegates on Friday, April 13th. ALL BALLOTS MUST be returned BY MAIL postmarked no later than June 1st (to Washington, DC or Brisbane office) to be counted at convention. NO voting in-person for board nominees will happen at convention. This Bylaw change was to comply with incorporation laws in Washington, DC – approved by delegates at the 2016 Convention in Brisbane.

What if a leader can’t travel, could he or she still run for International Office?  With the advancement of technology, the Board seriously considered this request.  Although, Washington, DC, Laws allow for Board meetings and other meetings to be conducted using videoconferencing, teleconferencing, or any other similar telecommunications device, all persons participating in the meeting must be able to hear each other or communicate effectively simultaneously.

Because Board Meetings span several days and candidates come from different time zones, simultaneous interaction for 10 hours each day would be difficult using technology in different time zones. Below is a copy of the Bylaw that was approved by delegates at the 2016 International Convention.

Excerpt from Quota International Bylaws – 2016 Convention Version
Article VIII: BOARD OF DIRECTORS
Section 3. Meetings
A. The board of directors shall meet at least two times a year.
B. The board of directors may conduct the board and other meetings using videoconferencing, teleconferencing, or any other similar telecommunications device which allows all persons participating in the meeting to hear each other or communicate effectively simultaneously.
C. Other meetings may be held at the call of the president.

Why is Quota International’s fiscal year changing and when was this decided? There were several reasons behind changing the fiscal year (FY).  The main reasons are to be in compliance with regulations for incorporations while also streamlining Quota’s operations for more effort to be on development and growth.

In 2013, a fiscal year audit showed that Quota International and We Share Foundation had 27 different annual financial deadlines and events. This makes it difficult for administration and accounting.  US clubs are operating with 10 different fiscal years.  It is difficult to remind them to complete their yearly filing requirements to maintain their non-profit status. Streamlining the fiscal years will make a difference for all Quota Clubs.

Following legal advice, an amendment to move the fiscal year dates from the Bylaws to the Rules of Procedure (governed by the Board) was presented to voting delegates in 2014. This amendment was voted on and passed by delegates at the 2014 Cincinnati Convention. The change to this Bylaw permitted the Board to make the decision for when the best time was to realign the fiscal year. The calendar year had been seriously considered, but was later determined that it would not be a good option. Since Australians and New Zealanders go on Summer Holiday in December/January, they would not be able to meet their requirements of holding an Annual General Meeting/AGM within six weeks of the close of their club year, since it would fall during their Holiday Recess.

Our accountant recommended changing the FY to align with the government calendar since it also matches the Asia Pacific Dues cycle – one of the 27 current fiscal year deadlines.  It was not until September 2017 that our accountant determined we would be ready to make the change. Following this guidance, the Board voted on the new dates of October 1st thru September 30th.

This change to the fiscal year will begin September 2018. The change has prompted more than a dozen questions from club leaders. With the filing of the financials behind us, answers to these questions and steps for how to work through the changes for your club are being outlined. These steps will also be available for you at your Regional Meeting.  Clubs on the Atlantic side (Canada, Netherlands, Caribbean, South America, and United States) paid a prorated portion of dues (Jan – Sep) this year in preparation for the change. This change was a bit more complicated than we understood it would be. We will work with you to help your club make this transition.


Where can I find Quota’s Bylaws, Rules of Procedure, and Regional Guidelines? All governance documents including Bylaws with amendments approved by members at the 2016 Convention are on the website under Leader Resources. Updated (International Governance Documents) copies of Rules of Procedure and Regional Guidelines from the December 2017 Board Meeting are on the website.


We have heard from you with the concerns about so many changes.  The reason these changes are happening is to build Quota International. Your input helps let us know the areas that still need improvement.

With growth comes growing pains.  Thank you for you patience as we’ve been working through these pains.  These are challenging times for us all including the Board and our small staff.  They are doing a great service for us all.  We cannot thank them enough.

As my term as president is coming to a close, I have a stronger appreciation for Quota and everything that we do to help women and children and the deaf, hard of hearing and speech impaired and how much Quota is needed.  You inspire me every day.

Your fellow Quotarian,
Marie Dobson-Dunlop

International President 2016-2018

Message from the President – A Special Gift of Friendship, Fellowship, and Love

President's Message Dec 17 Fargo - Honorable Mention
Santa tells a little girl “I love you” at a Signing Santa event for deaf children hosted by Quotarians in Fargo, North Dakota – 2016/2017 International Photo finalist, submitted by Linda Ehlers, PCP 

President’s Christmas Message, December 2017 – I would like to wish each of you and your families a Very Blessed Christmas.  You will also be receiving my President’s Message soon; but for now I want to make this a personal message.

Since my last Christmas Message Tim and I have adjusted very well to downsizing and living in a small three bedroom apartment.  We do not have to worry about snow removal and maintaining a house.  We had the wonderful opportunity to be part of a pilgrimage to the Holy Land last February.  A life time experience that we hope to revisit again in 2019.

As I reflect back on this past year,  I need to thank my Board of Directors and our Executive Director, Barbara Schreiber for all their hard work, their patience in working through the many challenges that we faced.  Having run my own businesses, I realize that as much as we want to accomplish specific tasks procedures have to take precedence.  I am fully aware of the many comments made about our finances and I do not feel that the board nor the office need to make any apologies for the delay.  It took longer that we expected but I am sure that the end product will be more than satisfying to all our members.  I commend our staff and the professionals in doing their due diligences in developing a detailed transparent set of Financial Statements that will be made public in January.

Moving forward you will be hearing about projects and endeavours many of our clubs are pursuing in service in their communities.  Our biggest challenge is that of all service organizations around the world, that of recruiting new members.  It is interesting to see how the next generation, the Millennials look at service. These individuals are the age range of many of our children or grandchildren.  Time management is very important.  They struggle with, managing their working life as professional women, their family involvement,  and personal time which doesn’t leave much time for service.

In Opening the Doors to Quota we need to be part of the new Millennials, we have to rethink how service can be done thru their eyes.  Social Media, and technology need to be a critical part of Quota International moving into the future.

I want to give all of you a special Christmas gift of Friendship, Fellowship and Love.  May I extend this gift to all of our Quota Countries as we say goodbye to 2017 and embrace the best of 2018.  Merry Christmas and Happy New Year.

Your fellow Quotarian,

Marie Dobson-Dunlop
International President 2016-2018

Message from the President – It Began as a Dream

QI of DLF_Rita Ayyar Photo Contest 2010 Cropped
A school boy in India supported by Quota International of DLF City – Submitted by Rita Ayyar, PCP

“We are made to persist, that’s how we find out who we are.” Tobais Wolff

President’s Message, September 2017 – Finishing my first year as the President of Quota International, has really opened my eyes. I never thought I’d be here. What started as a simple request to join the Quota Club in Midland, Ontario, grew into a dream to open more doors for Quota. Over the years, many lives have been changed of women and children and people who are deaf and hard of hearing, and they’ve changed my life too. All this because of the continued persistence from the women of Quota.

Times have changed. Our help is needed more than ever. Everyone is affected no matter how young or old we are or where we live. Requests for humanitarian aid continues to grow. According to The Hunger Project, one in nine people around the world, nearly 800 million do not have enough to eat. In difficult times, it’s comforting to know that Quotarians are looking out for each other.

How can Quotarians help with Hurricane relief? We’ve heard from members in Texas, Florida, and the Caribbean and although some have lost their homes, everyone has made it through okay. It will be a long recovery and any help you can give would be welcomed. Below are some of the ways you can open the doors to help. Please check Quota’s website for any updates.

  • The Quota Club of Southeast Texas has asked for Walmart gift cards so those who have lost their homes can begin to rebuild.
  • The Quota Club of Aruba in partnership with other service clubs, Lions, Rotary, and Kiwanis, is accepting cash relief donations. Contact staff@quota.org for banking information to make a donation.

Which Quota clubs gave award-winning service in their communities this year? The amount of time and donations given by Quota Club members last year was remarkable. More than $450,000 was donated by 52 clubs in six countries. To see the impact made in local communities, visit www.quotainternational.org. If your name has been missed, please let us know. We want to be sure you get the recognition you deserve.

What updates are there for the 2018 convention? The 2018 Convention will be one spectacular event celebrating the award-winning service by you, the most amazing women I know. Responding to your concerns, the Board worked nearly an entire day to consolidate the convention, keep the costs down, and create many new features for this convention. Many surprises are being planned from museum exhibits, to Ambassador invites, to interactive opportunities.

To share the excitement and keep you up to date, a Facebook Group was started to post updates and old photos. As of today there are 599 members. If you can’t find your invite to the QuotaCon2018 Group, click here to request to join. Any member may join, invite others, post comments, and upload their own photos. The next news will be about day trips and pre and post convention tours – with good prices. In addition to the website, the QuotaCon2018 Facebook Group is a fun place to keep you connected with your Quota friends around the world. 


Where will the installation of the Regional Directors be held? Many have asked if the installations for Regional Directors can happen at the Regional Meetings in April and May in front of their friends. Yes, they can. A special recognition ceremony will be held at Convention for all incoming Regional Directors. The new Regional Directors will also be included on a special Advisory Committee to the board. More details about this will be revealed at Regional Meetings.

When is the deadline for International Board Member nominations? If you aspire to serve on the international board, if someone has said you would be good for the board, or you’re simply curious, join us for a special informative conference call.

  • International Board Q & A conference call, Tuesday, October 17th. Applications for nomination and registration information will be on the website.
  • Nomination Deadline for International Board Positions, Thursday, November 30th.

The conference call is open to anyone interested in learning more about International Leadership. Any questions you have should be submitted with the registration or emailed to staff@quota.org.

When are the next leadership conference calls? The last week of the month will be busy with Ready to Grow and Club President Conference calls.

  • Ready to Grow Conference Calls – will be held on September 26th. The focus of the call will be Crafting a Personalize Message for Your Club.
  • Club Presidents will be connecting on September 27th, 28th, or 29th, to share and learn about How to Build Interest in your Members (and you). How can you get your members excited about Quota when you’re feeling burned out? You want to make a difference, but it seems too hard. Explore proven ways to build interest in your club.

Where can I find Quota International’s Governance documents; Bylaws, Rules of Procedure, and Regional Guidelines? The most recent version of the Bylaws approved at the last convention are available under Leader Resources on the website. Changes to the Rules of Procedure and the Regional Guidelines made by the Board are being reviewed and will be replacing the copies on the website.

The deadline for submitting any amendments to the Bylaws to be reviewed and voted on at Convention is December 30th, 2017. Questions should be addressed to staff@quota.org.

Has a decision been made regarding the change of the fiscal year? Working with the new accountants, the fiscal year will be changed to coincide with the Australian dues cycle, October 1st thru September 30th. This also aligns with the Government fiscal year in the United States which is an important step in our strategic plan. This change to the fiscal year will begin in September 2018. The steps for how this will affect clubs on the Atlantic side (Canada, Netherlands, Caribbean, South America, and United States) are in italics below.  More information will also be available at your Regional Meetings.

Dues notices were sent at the end of August 2017 for the Australian, New Zealand, Philippine and Malaysian clubs.  For the Atlantic clubs, dues notices will be sent in December 2017 for nine months and again in August 2018 for the new fiscal year.   

When will the financial reports be available? Financials reports have been prepared and are being reviewed very closely by the new accountants following generally accepted accounting principles (GAAP). With the change to the software, creating a new, transparent chart of accounts for both organizations, Quota International and We Share Foundation, and the setting up of a separate set of Australian books for both organizations, it was found that there were several systems that needed to be updated at the same time.

The filing of this year’s 990 reports along with an amended 990 for 2016 are on schedule to be completed by the end of December. These numbers will be included in our Annual Report. Previous year’s 990s are public information and can be found on the Guidestar website.  

As a final note, some of you may have noticed that there has been a staffing change in Washington, DC. Our Office and Financial Manager is no longer with us. If you were working with Yamilee on something, please contact staff@quota.org. This change has caused extra work for our small staff. We’re proud of the work they are doing, stepping up and taking on added responsibilities, especially with IRS Tax deadlines, accounting work, and convention planning.

Your fellow Quotarian,
Marie Dobson-Dunlop

International President 2016-2018

From the Field: A Message from International President Karen

After Quota International’s first year of successful Regional Meetings, I invited our board members to write about a service project that inspired them.  From the work being done in Malaysia and India, to the stories in the Netherlands, Caribbean, Canada, United States, Australia and New Zealand, Quotarians have made a tremendous impact on their communities. However one simple project from Huronia, Ontario, Canada really caught my eye.

Quotarians of the Huronia club give prom dresses to those girls who cannot afford them, and like any good project, it continues grow every year.

The Quota club is given free space at a dress shop at the local mall, and last year the mall paid for 40 radio spots to encourage donations from the community. In 2014, 155 dresses were donated!

They receive donations of dresses, shoes, bags, stockings and jewellery; Quotarians arranged for girls from 3 local high schools to choose a dress, and even arrange free tailoring if it is needed.

The girls have their hair and make-up done, and in the end, get to share the whole exciting prom experience with their peers. They feel empowered to have this experience, and grateful to Quota International for helping make their teenage dreams come true.

This is a real hands-on project for the Quota members, reaching deep into their community connections, building networks with local business partners, and eliciting great publicity – all for a good local cause!

Every successful Quota club needs a major project (service or fundraiser) for which it is known and celebrated for locally. This builds your club profile, your standing in the community, and in turn enables you to attract new members.

Congratulations Quota International of Huronia for one such innovative project!

From the Field: A Message from Vice President Cindy

Over the last few months, while attending regional meetings, I have been so impressed and proud of the wonderful service work that is being done in your local communities in the name of Quota! One very worthwhile service project, “Quota’s Hear for Good,” by Quota International of Grand Rapids, MI, United States, stood out to me because it can easily be duplicated in many of our communities around the world.

Hear for Good,” a project presented at the Region 4 Meeting, is a service project where Quota Club members collect used hearing aids for recycling. The used hearing aids are then sent to a leading manufacturer of hearing aids, Starkey, Inc., to be refurbished and reprogrammed. Through their Starkey Hearing Foundation, the international manufacturing company conducts hearing missions, fitting more than 100,000 refurbished aids a year. Starkey, with the help of Quotarians in Grand Rapids are able to bring the gift of hearing to those who would otherwise live in the isolation of a silent world.

By donating the used hearing aids to Starkey, Quota International of Grand Rapids receives points toward the purchase of new, lower cost hearing aids, which Quota donates to deaf and hard-of-hearing persons in need. QI of Grand Rapids partners with the Deaf and Hard of Hearing Services in their community to help identify those who would benefit the most from this particular service.

QI of Grand Rapids made beautiful donation boxes for recycled hearing aids and placed them at various places in their community. Some of the suggested locations were: churches, funeral homes, schools, agencies that support the aging, hospice, and local businesses. Each donation gift box held information about Quota International’s rich history, and thank you and/or gift acknowledgement cards for hearing aid donors to receive at a later date. The gift boxes placed around Grand Rapids gave Quota International a little more exposure in the community; the club was also featured on a local news program to showcase their project! Job well done, Quotarians of Grand Rapids.

If anyone is interested in pursuing this “Hear for Good” project in their local community, please, don’t hesitate to contact me for more information.

Thank you ALL for making a difference in your communities and around the world!

Quota International's partnership with Starkey has provided life-changing services for hundreds of people.
Quota International’s partnership with Starkey has provided life-changing services for hundreds of people.

From the Field: A Message from Vice President Emilie

QuoCka Reading Project is thriving in local primary schools in Beenleigh, QLD, Australia.
QuoCka Reading Project is thriving in local primary schools in Beenleigh, QLD, Australia.

“A child who reads, becomes an adult who thinks.”

It was an overwhelming pleasure to witness the QuoCKa Reading Project, managed by Quota International of Beenleigh, QLD, Australia during the Region 13 meeting.

This outreach project, where club members, Junior Quotarians, and local police read to 3rd graders at a local primary school, generates an interest and love of reading in children at an early and critical age.  They also learn to understand the value of sharing because, at the end of the program, QI of Beenleigh gives each child a book of their choice as well as an identical book to be donated to the school’s library. The donated books have library cards that show the names of the student donors, and that of Quota International.

A literacy project, like QuoCka, is an exceptional gift that these young students will cherish, especially when their parents cannot afford to buy books for them.

Educating the youth, teaching them to love books, and  providing the experience of sharing brings forth a lasting effect for the children in Beenleigh.  They will grow up to be adults who can think well – a priceless gift in anyone’s life.

From the Field: A Message from Vice President Jeanette

“Dress a Girl” is a service project the members of Quota International of Whakatane, New Zealand started to support young girls, by hand sewing simple dresses that grow with the child. These Quotarians  discovered that there was an extreme need for girls living in impoverished countries to have their own dresses to wear on a daily basis. When too many girls living in impoverished countries do not own more than a ragged t-shirt, these handmade dresses are invaluable, especially in the places where young girls are taken from their villages to be used as sex slaves every day.

By putting love, care, and energy into the “Dress a Girl” project, Whakatane Quotarians give these girls and others like them, their dignity back. The members ensure that the fabric is good quality cotton; when the dresses are complete they are sent in batches to the New Zealand distributor who places a ‘Dress a Girl’ label on the front hemline. This label is very obvious and indicates that an organization is looking into the well-being and safety of that young girl and just maybe, a predator will pass on without another glance. So far, more than 300,000 dresses have been made and passed on to mainly African countries but also India, Papua New Guinea, and Fiji.

For Whakatane’s first ‘sewing bee’  they encouraged participation through articles and ads in their local newspaper for unwanted cotton fabric, elastic, bias binding, trims, lace and buttons, and received a wonderful response. They set up their machines in their meeting room and created a production line. They found that even the non-sewers of their club enjoyed the fellowship and fulfillment that came with their efforts. Some of the members were responsible for dress design, others sewed, while some ironed.  Many members and their families provided volunteers with morning and afternoon tea while they worked.

The club had been given a basic pattern and they made a variety of dresses to suit girls between the age of 6 months to 14 years. Their aim was to make the garments colourful and exciting. A pocket of course is essential. Every little girl likes a pocket to put things in, whether it’s a stone or shell.

When the Whakatane Quotarians produces 50 dresses they are sent to the New Zealand representative for “Dress a Girl,” and the dresses are shipped to countries where volunteers are on the ground providing humanitarian aid.

The club has decided to make the sewing of the dresses an ongoing task – it’s a great way for the club to work together, have fun and support a very worthwhile cause.

Young girls receive handmade dresses made by Quotarians.
Young girls receive handmade dresses made by Quotarians.

From the Field: A Message from President-Elect/Treasurer Marie

Attending some of this year’s regional meetings, reminded me how hard Quotarians around the world are working in their local communities. Here is a project for any club to do in order to make an positive impact today! The only things you need will be fleece/wool, scissors, and a ruler.

How to: Blankets for Children or Babies

  • For a child-sized blanket, you will need 2x 1 ½ meters of fleece or wool (you can use the same colour or pattern or you can use different colours)
  • For a baby you use 2x 1 meter of fleece
  • You place the pieces wrong sides together.
  • Proceed to cut 1” intervals on all four sides
  • Starting on one side, start typing your knots (using one fringe from each fleece.)  Tie knots on every other fringe around the entire blanket.
  • Turn the whole blanket over and tie the remaining fringes into knots until your blanket is finished.

The best part comes after the blanket is made, and a child or baby in need uses it as a source of comfort and love.

Handmade blankets are a perfect way to show a child you care.
Handmade blankets are a perfect way to show a child you care.