Grand Rapids, Michigan – On the last day of the 2018 International Convention in Washington, D.C., I was proud to make the following announcement.
“Region 4 and the beautiful Great Lakes State of Michigan are honored and excited to invite Quota International members to join us for a perfect vision of convention…. in Grand Rapids, Michigan, July 9th, 10th and 11th, 20/20.”
Quota Region 4 has formed a convention team. We are thrilled to invite fellow Quotarians to visit our beautiful state. Michigan is surrounded by our 5 Great Lakes and we have 3,288 miles of fresh water shoreline. The geographic shape of the state looks like a mitten and we are “Smitten With The Mitten”. Our host city, Grand Rapids, is filled with great opportunities for activities like, hiking, biking, golfing and over 200 venues for theater, museums, shops and restaurants. The city’s Gerald R. Ford airport, has over 120 daily nonstop flights from 20 major destinations.
Our amazing hotel, the Amway Grand Plaza, won an Award of Excellence for Best Historic Hotel in 2017. The world class hotel dates back to 1913 and is grand and opulent, it’s a real pleasure to stay here. Hotel amenities include 7 restaurants plus a Starbucks, a spa, clothing stores, an on-site convenience store, fitness room, pool and best of all, it is ADA compliant. Visit amwaygrand.com for more information.
Our team has already arranged pre and post-convention tours which include historic Mackinaw Island, boating trips on Lake Michigan, the famous Sleeping Bear sand dunes and Frederick Meijer Gardens…. and that’s just a few of the attractions on the tours. Stay tuned to the blog because we will be posting monthly articles with information about Grand Rapids, additional tour itineraries, Michigan attractions/facts and hotel highlights.
Region 4 is “Smitten with the Mitten” and you will be too ….We hope you have 20/20 vision and join us for a Pure Michigan Convention in Grand Rapids, …July…9th, 10th and 11th, two-thousand and twenty.
Region 4 Director
Washington, DC, July 2018 – Quota International delegates from more than 240 Quota Clubs, 21 Regions, the International Board of Directors, and the Past International Presidents have elected the next Board of Directors for 2018-2020. Pictured above is the new Board of Directors:
President Emilie Simon Manila, Philippines – Region 18
President-Elect/Treasurer Carol Patin, MD Baton Rouge, Louisiana, United States – Region 9
Vice President Brenda Cherry Wooster, Ohio, United States – Region 2
Vice President Luz Marina Gonzalez Oranjestad, Aruba – Region 10
Vice President Jan Rhodes Papakura, Auckland, New Zealand – Region 21
Washington, DC, July 2018 – At Quota International’s Convention, the delegates voted on a new mission statement to include people with speech difficulties. The exact wording below is to be adopted and used by all Quota Clubs around the world. All Bylaw changes are being updated and will be added to the website.
NEW MISSION STATEMENT as of July 14th, 2018:
“Quota International is a non-profit organization empowering women, children, the deaf and hard-of-hearing, and people with speech difficulties in local communities around the world.”
School girls show off projects created in an educational program funded by World Service HIH donations – photo submitted by Quota International of Manila
Washington, DC, June 19, 2018 – In preparation to kick off Quota International’s 100th year celebration, the Board of Directors has decided to make the Service on Site project go global. All clubs, whether coming to convention or not, are encouraged to participate in the service project.
The girls in the photo above would be counted with the “Pencils Plus” global project. These girls are just four of the many thousands of children who have benefited from projects organized by Quotarians around the world.
In the 14 Quota countries, 223 million children are living in poverty. Quota clubs have been working to solve these challenges for nearly 100 years. “Pencils Plus” will kick off Quota’s 99th year by counting the impact all clubs are making to ease the burdens for children living in poverty. Click here to learn more from the April 2018 ALL Leadership call notes.
Why aren’t we doing an “on site” Service on Site Project?
The Service on Site project has been a highlight at district conferences, area meetings, regional meetings, and international conventions. There were several goals considered when planning for the 100th anniversary: to continue to celebrate accomplishments of each club, raise awareness outside of Quota’s membership, and make it easier for members – all members – to participate.
With the traditional Service ON Site:
Only people who attended the meetings were able to contribute.
Members flying across the ocean needed to allow for extra space and weight in their luggage to make room for the donated items — and even needed to cross a few fingers to get through the airport check in.
With these considerations, the Board decided to go Global and include all clubs with the Service Project to measure and celebrate the impact that members are making for children around the world everyday.
What will be counted?
Number of Children helped
Amount of Funds donated to help children
Hours Volunteered – directly with children
How can clubs contribute?
Quota Clubs can contribute by going online to report the results from your projects. All club projects, including the World Service Hand in Hand projects, will be counted and featured on a thermometer at convention – even those reporting during convention – meaning you can fill out this quick and easy form now! If you’d still like to bring school supplies to convention, we will make sure they go to children in need in the District of Columbia.
I alone cannot change the world, but I can cast a stone across the waters to create many ripples. – Mother Teresa
Washington, DC, May 2017 – Many of our best friends are Quotarians. They have hearts of gold and are always looking out for each other. Whenever they hear of someone who needs help, they let them know that we are here for them. This is true in our local communities and around the world. In 2017-2018
Changing Lives Around the World
Quota International’s World Service projects began in 1983 with the Quota Home for Abandoned and Destitute Women in New Delhi, India. Over the past 30 years, Quota Clubs have hosted International Women’s Day Celebrations, international festivals, and public awareness events raising over $1 million to fund World Service projects helping children living in poverty in two dozen towns and villages. Special thanks go to the following clubs who donated during the past year to support projects improving Health and Wellbeing, Educational Development, and Workforce Development:
Super Star Donors $1,000+ USD:
Australia: Quota International of Narooma
Canada: Quota International of Weyburn
United States: Quota International of Baton Rouge, Central Oregon, Gridley, Kent Valley, Massillon, Minneapolis, and Morro Bay
Gold Star Donors $500 – $999 USD:
Australia: Quota International of Beenleigh, Jimboomba, Redcliffe, Sandgate, Temora, and Whitsunday
Canada: Quota International of Estevan
New Zealand: Quota International of Opotiki
United States: Quota International of Cupertino, Estes Park, Wilmington, and Wooster
Silver Star Donors $200 – $499 USD:
Aruba: Quota International of Aruba
Australia: Quota International of Alstonville/Wollongbar, Brisbane City, Bundaberg, Caloundra, Camden Haven, Canberra, Casino, Coffs Harbour, Forster Tuncurry, Gloucester, Gold Coast, Coulburn, Lower Clarence, Macarthur, North Lakes, Sydney, and Tweed Heads/Coolangata
Canada: Quota International of Mariposa, Owen Sound, and Penticton
New Zealand: Quota International of Papakura, and Whakatane
United States: Quota International of Beckley, Canton, Fort Lauderdale, Grand Rapids, Lake County, Lawrence, Mountain View/Los Altos, New Haven, Paradise, and Shenango Valley
Bronze Star Donors $100 – $199 USD:
Australia: Quota International of Batemans Bay, Brisbane South, Buderim, Campbelltown, Cobden, Coolum Beach, Coonamble, Geelong, Gladstone, Glen Innes, Lithgow, Maleny, Maryborough, Orange, Taree, Thuringowa, Walcha, and Wimmera
Canada: Quota International of Grey Bruce, Estevan, Huronia, Ottowa, and Wainwright
New Zealand: Quota International of Rotorua
United States: Quota International of Andover, Coral Springs/Parkland, Freeport, Iosco County, Kirksville, Klamath Falls, Lorain, Northside Atlanta, Platteville, Preston County, Salisbury, Tacoma, and West Monroe
Additional Clubs supporting World Service projects include: Quota International of Bathurst, Carindale, Gympie, Kingaroy, Kyogle, Port Macquarie, Quirindi, Townsville, and Wynnum Manly in Australia. Quota International of Kuala Lumpur in Malaysia, Quota International of Ohope in New Zealand, and Quota International of Legazpi-Mayon in the Philippines. Quota International of Bethlehem, Candlewood Valley, Harrisonburg, Holyoke JQs, Jackson, Johnstown, Kenosha-Racine, Salem, and West Memphis in the United States.
During the past year, 111 Quota Clubs and 2 Junior Quota Clubs gave to the World Service Hand in Hand World Service Projects. Your generosity inspires us and changes lives for children around the world.
Every donation makes a difference for children who live in poverty.
Health and Wellbeing projects create safer and healthier environments for children living in poverty often without electricity or running water. Quota members fill in the gaps providing diagnostic equipment, screenings for health, hearing, and vision, vaccinations and emergency care, and supplies for medical centers including fans and medication. When mothers are in prison, children receive clothing and uniforms, nutritious school lunches, meals at day care centers, and a place to put their head at night.
Educational Development projects ensure that basic schooling needs are met. Quota Members arrange transportation, donate school supplies, build adaptive classrooms, and provide salaries for teachers to ensure that all children have what they need to grow into the leaders of tomorrow.
Workforce Development projects provide sound beginnings for women, and youth who are deaf or hard of hearing. Quotarians promote long-term independence and self-reliance offering a range of opportunities from sign language and braille lessons, to educational classes, and vocational training with the trades, and also small business loans.
Washington, DC, June 4th, 2018 – International President, Marie Dobson-Dunlop, is excited about a brand new rewards program where International Board members will give away matching grants to qualifying Quota Clubs at the International Convention. Clubs who have gone the extra mile (or kilometer) in their community and around the world will receive grants in the amount of $100, $200, $500, and $1,000 USD, as a Bronze, Silver, Gold, or SuperStar Club.
The Angeles Club’s HIH Livelihood Project
Quota International of Angeles: If the new rewards program would have launched in2017, Quota International of Angeles, would have qualified for a $100 USD matching grant.
What did they do?
In addition to empowering women and children through coordinating an integrated Medical, Dental, Optometry, and Medical Technology Mission for indigent people of Barangay Sto. Cristo, Angeles City, Philippines AND Quota International of Angeles was also active in strengthening their club and other Quota International programs:
increased more than one member in their club,
sent more than one member to their Regional Meeting,
gave more than $1,000 in their community (10K),
donated a total of $300 to Quota International to support other programs:
Wanda Frey Joiner Founder Fund for Development and Growth,
We Share Foundation Benefactor Fund for Humanitarian Aid, and
Hand in Hand World Service program (even as a club with an active HIH project)
The members of Quota International of Angeles are inspirational. If your club has gone the extra mile/kilometer, be sure to submit your application. Applications are required to receive the grant. To find out if your Quota Club qualifies,click here for details.
There’s still time to qualify and receive a matching grant. The deadline is June 30th.
Washington, DC, May 22nd, 2018 – Over a dozen Bylaw Amendments addressing a wide range of changes were submitted by Quota Leaders in Australia and the United States and reviewed by the Bylaw Committee. The approved memo and packet is available by clicking here – Read More >>
These amendments will be voted on in-person by the delegates at Convention, on Wednesday, July 11th, 2018. Submissions came from Quota International of Beenleigh, Brisbane City, Redcliffe, and Jimboomba in Australia and Region 2 in the United States.
Washington, DC, April 27th, 2018 – Quota International’s Bylaws make it possible for Quotarians to change lives around the world. For nearly 100 years, Quota’s Bylaws have provided the structure, the safety, and the security, to guide 5,000 members empowering women and children and the deaf and hard of hearing in local communities around the world.
Guidance from A to Z
From Alstonville to Zeist, members come together to serve others and make the world a better place for women and children in desperate need. Without Quota’s Bylaws, the students in Rawanda pictured above might not have clean drinking water. With 233 million children living in poverty in Quota’s 14 countries, Quota needs Bylaws that provide the structure making it possible to change more lives.
Bylaw Amendments Submitted
Over a dozen Bylaw Amendments addressing a wide range of changes were submitted by Quota Leaders in Australia and the United States and reviewed by the Bylaw Committee. The approved memo and packet is available below. These amendments will be voted on in-person by the delegates on Wednesday afternoon, July 11th, 2018, at Convention. Submissions came from Quota International of Beenleigh, Brisbane City, Redcliffe, and Jimboomba in Australia and Region 2 in the United States.
Leaders are invited to learn more about the Bylaw Amendments by participating in the All Leadership Conference Call the last week of May. The Call will share the importance of the Bylaws Amendments and how they can help Quota International and Quota Clubs make a greater impact around the world.
The May All Leadership Call will focus on the Bylaw Amendments. All voting delegates going to Convention are invited to register: Club Presidents, Regional Directors, International Board members, and Past International Presidents. The call will review and answer questions about the proposed Bylaw Amendments that delegates will be voting for or against at Convention on July 11th. Your voice and votes do count.
These leadership calls are a valuable resource, in addition to sharing great ideas, they also provide opportunities to learn more about the international operations. Those who participate receive detailed notes of what was shared on the call.
Washington, DC, April 27th, 2018 – Special thanks to all who joined us at our April All Leadership Calls. We had a great turn out, and those who came received the latest news about the upcoming Global Service Project, “Pencils Plus” which will commemorate Quota’s 99th year by collecting service project data from clubs dating back to January 1st, 2018. Participants also discussed a variety of ideas about projects that are already being done by clubs worldwide which fit into the “Pencils Plus” project. A brief summary of items shared is below. If you’d like to participate in May’s calls, click here to register! If you’d like more information on “Pencils Plus” see the introductory information sheet linked here & watch the blog for more information as it is released!
Geelong, VIC, Australia: Quota Sew and So has now made more than 200 dresses and shorts for children in 3rd world countries, and haven’t paid to ship any of it!
Mississippi Gulf Coast, MS, USA: “Stuff-the-Bus” has received support from local radio stations and Walgreens – they give MANY ITEMS after the school year starts that they need off their shelves, but they have been VERY generous, so look into those near you.
Walcha, NSW, Australia: Partnership with “Backtrack”. Backtrack is a local organization that provides shelter and job training to children and teens who have been kicked out of their homes. Time and funds are donated to help these children learn the skills they’ll need to provide for themselves.
Huronia, Midland, ON, Canada: “Quota Cares Teddy Bears” were delivered to 8 nearby elementary schools. About 6 bears to each school to keep in the office for distressed children. Some of the principals gave free hugs because they needed these bears. They makes all the difference to a struggling child to just have something to hug.
Flint, MI, USA: “Large Club Grants” focused on switching from giving away small amounts of money to something larger as well as adding a service component to it. The grant money is advertised through the club website, local newspaper, etc. Schools & organizations are encouraged to apply with a description of how they will use the funds, and what services they would also need provided. These applications are reviewed by a committee of 8-10 people which then determines who will receive the grant and service. Last year’s grant amount was $9,000!
Quirindi, NSW, Australia:“Birth & Beyond” donates books to disadvantaged new mothers so they have books to read to their babies from birth and onward.
Lake County, OH, USA: “Clothe a Child” partners with a local newspaper to support their “Clothe a Child” program, that provides disadvantaged children and youth the opportunity to have an afternoon shopping spree providing for both their needs and some of their wants at the beginning of the year. Members take the time to go out one-on-one with the children and let them pick out what they want, and also giving their families a break from caregiving for the afternoon.
Barrie, ON, Canada: “Ontario Camp for the Deaf” is a camp strictly for deaf children from 6 – 19 years old from all over the world. A lot come from the Children’s Aid Organization. This club has supported MANY MANY children over the years enabling them to go to camp, as well as donating operational funds and items to help run the camp.
Southeast Texas, USA:“Undies 500” is the Christmas party focus. Instead of giving gifts, donations of underwear are collected for children ages Kindergarten through High School. The underwear is given to United Order Missions who ensures that all children at the local low-income school each get a pair new underwear.
Thuringowa, QLD, Australia: “School Breakfast Program”. Club members serve breakfast to school children either weekly or monthly at 17 different schools. It costs about $20,000 a year to provide the food, a portion of the funding is donated by this club! The local council provides the rest.
“Listening to everybody on this call makes me so excited and inspired!”
– Patricia Bailey, Club President, Quota International of Paris, TN
*This list of ideas shared is in no way comprehensive! Many more ideas were shared and discussed at the calls. If you’d like to share your ideas, join us next time. If you’d like your idea featured, send photos and information to firstname.lastname@example.org and we’ll feature you in an upcoming article! (Or, if you’d prefer, write your own and submit that.)
Next month’s call will be lead by our Bylaw Committee Chair and will discuss the Bylaws and Bylaw Amendments being voted on at Convention. If you would like to better understand the bylaws or have input that you believe would improve them, join us for our next call by registering here.
Thank you for all that you do!
Quota International, Inc.
We Share Foundation
April 20th, 2018 – As requested at March’s “All Leadership Call”, designs celebrating Quota’s 100th anniversary are now available for clubs interested in commissioning a billboard in their area. Due to the variety of sign dimensions worldwide, the following 5 designs have been created and uploaded as PDFs HERE. Included in each design’s PDF is a list of all fonts, colors, and image file-names used in the design. Image files can be found HERE.
To commission the billboard of your dreams, take the desired design and associated image files to your local sign shop’s graphic designer for conversion into the size and resolution needed. Additionally, these designs can also be used to create bumper stickers or banners for your club if desired. The world is your oyster!
Thank you again for all of the fantastic input you bring to our All Leadership Calls. If you’d like to take part in April’s calls, click here to register.
For more ideas on getting your club’s name out in the community, check out the other marketing materials recently made available here.
Thank you for all that you do!
Quota International, Inc.
Washington, DC, April 17th, 2018 – Junior Quotarians are an inspiration to more than 30 Quota Clubs and communities in five countries. The spotlight will be on these young leaders during the International Convention.
Junior Quotarian Presentations General Meeting Wednesday, July 11th 9:30 am – 10:00 am
We want to include your Junior Quota Club.
Please email email@example.com if you have a Junior Quotarian (JQ) program in your club and approximately how many students are in your program.
If your Junior Quotarians are planning to come to convention and haven’t signed up yet, please let us know so we can include you in the JQ portion of the program.
Quota International, Inc.
We Share Foundation
“I can do things you cannot, you can do things I cannot; together we can do great things.” – Mother Teresa
President’s Message, April 2018 – As a Board we have faced many tough challenges and decisions. The last Board Meeting was no different, but the enthusiasm we had following the meeting was wonderful and has kept us focused.
I am very proud of our Board Members. We started the meeting as a team reviewing concerns from Regional Directors and worked on solutions connected to Quota’s Strategic Plan Goals; building resources to support our mission, establishing Quota as a leading advocate, and engaging dynamic resources for signature programs.
In my message, you’ll learn more about how we are working to grow Quota. I am excited about the energy and direction. I hope you will see how committed we are to supporting the wonderful work you are doing to change lives around the world. You’ll find answers to the following questions:
What major concerns were addressed at the Board Meeting?
What is the state of our membership?
What is being done for Development and Growth?
What will be new at Regional Meetings this year?
What is new with the Awards Program in 2018?
What are this year’s World Service Hand in Hand Projects?
Who are the candidates for the 2018-2020 International Board?
What if a leader can’t travel, could he or she still run for an International Board position?
Why is Quota International’s fiscal year changing and when was this decided?
Where can I find Quota’s Bylaws, Rules of Procedure, and Regional Guidelines?
What major concerns were addressed at the Board Meeting? The top concerns from the membership were the financials, the change to Regions, and communication challenges. Each concern was approached from “if we can fix it, we will,” our mantra from last year’s Regional Meetings.
The financials continue to be restructured, reconciled, and reviewed for both Quota International and the We Share Foundation to correct concerns expressed by international board members over the years. The financial reports are now 100% transparent, 100% accrual based, and 100% program focused. For transparency, the Chart of Accounts has been set up identically for both corporations with categories that are easy to understand.
All income and expenses have been switched to 100% accrual basis. When income applies to future months, such as annual members dues and new members, it is being calculated and entered monthly. Convention registrations received in the year before convention are entered as deferred income until the Convention year. Expenses that cover more than one month are allocated to each month (this includes insurances, IT, and taxes).
Journal entries are made to record all We Share Foundation donations that are sent to Quota International (for example Hand in Hand, Teddy Bear, and Benefactor donations). Profit and Loss statements are being created for the three main programs of Quota International and the We Share Foundation. Administrative expenses are calculated off of payroll allocations and charged to each program:
Programs by Corporation Quota International:
Leadership and Training, Development and Growth, and Convention.
We Share Foundation:
Volunteers in Action, Think Global Act Local, and World Service Hand in Hand.
The Board received and reviewed copies of financial reports for Quota International and We Share Foundation. Fiscal Year 2018 budgets were approved for both corporations. Annual income is decreasing from loss of members and donations. Costs were reviewed and have been cut wherever possible. Staffing expenses are dropping with only six staff members where there used to be eight and more efficient procedures have been adopted.
The ongoing challenge is with the We Share Foundation – 100% all donations are designated for programs. The Board has identified this as an urgent concern. Much of the Board Meeting was focused on alternate ways to bring in new income to cover the Foundation’s expenses and also expand Quota’s programming.
Financials for both Quota International and We Share Foundation were filed by the IRS deadline in March.
What is the state of our membership? With the updates from the Asia Pacific clubs dues cycle through October 31st, 2017, there are 244 clubs in 14 countries with 4,963 members. This is a constantly changing number with two different dues cycles and new members joining. These reports are on the website (Membership Reports) and will be updated again once we have heard from all Asia Pacific clubs. NOTE: After the Atlantic clubs dues cycle is finalized they will be updated again – another reason for streamlining the fiscal years – to provide more reliable reports.
In the past year, Quota welcomed 7 new clubs with 58 new members. New memberships have averaged 406 each year over the past three years, a total of 1,218. During the first quarter of 2017, new membership showed stronger growth. However, it slowed during the 2nd and 3rd quarters (April – September), but regained momentum in November and December 2017.
NOTE: New Membership forms are due at the Brisbane or Washington, DC office the last day of the month. They can also be completed online (Membership Forms).
Leadership conference calls (Club President’s calls and Ready to Grow calls) were expected to boost development and growth – connecting leaders and sharing ideas to attract and retain members. Even though these calls do not appear to be boosting membership, they are valuable and will continue. The Board and Staff are looking into other development and growth initiatives. Guidebooks are being developed to help answer questions and share ideas. A new rewards program is also being launched. Details about the Quota Club Rewards Program are explained later in this message.
What is being done for Development and Growth? We talked about our financial position and proposals to grow donations, membership, and service. Better communications and training programs were noted as the most important areas of focus for 2018. Last year, over 60 free conference calls hosted by staff and board members did help with improving communications and connections among Quotarians. Members, Board Members, and Staff Members all reported benefits from these calls:
Free monthly Club President’s/Regional Director’s Leadership Calls
Free Ready to Grow Coaching Calls
Free new leadership resources on the website
I encourage you to sign up for these leadership calls. The topics change every month and give you a chance to share ideas and ask questions of other leaders and the office. Notes from the call last month were distributed to all who participated. Click here for a summary of March’s All Leadership call. To register for the next call, click here.
NOTE: Double check the times. Some call times have changed. Daylight Savings time started in the Northern Hemisphere the first weekend of March (Spring forward) and Ended in the Southern Hemisphere the first weekend of April.
Discussions during the calls have helped the Staff and Board to learn what training would be helpful for incoming leaders. This prompted the Board to explore Quota’s practices with succession planning discussion during the Board Meeting. All agreed that succession planning is one of our weaker areas. A stronger mentoring program and succession plan needs to be developed for all leadership positions this year – Club Presidents, Regional Directors, Board and staff.
With this new leadership structure, 24 new leaders will be elected between April and July: 21 Regional Directors and 3 International Board Members. Only two Board Members will be returning, the President Elect will become the President, and one of the Vice Presidents will be elected to the President Elect position. Succession planning will help shorten the learning curve and keep the focus on strategic goals during this transition period.
Succession planning has been a focus for the office staff during the past year. Procedural binders have been created for each of their positions. Staffing has been restructured to form a Membership Team to support all members. This has allowed for Alison to take on new responsibilities and focus on Strategic Development for Quota Leaders. Her first projects are to create a new Member Guidebook and Regional Directors Guidebook. Regional Directors are already providing helpful information that is being included in these Guidebooks. It is encouraging to see the real-time tips and examples that will help other leaders feel supported and connected. These Guidebooks will be printable from the website or available for purchase.
What will be new at Regional Meetings this year? Regional Directors have asked International Reps to bring excitement to their meetings. The Board has worked together to create two 20 minute presentations that allow for 10 minutes of Q & A. The presentations are Finances, Facts, and Figures, and Fun and Future.
You’ll also learn about an exciting new program – the Quota Club Rewards Program. This program was created from a request by a Past International President,“Is there anything you can do to get the matching grants back? It would make a big difference.” Club Presidents and Regional Directors also agreed during leadership calls. After considering the pros and cons of the Quota Club Rewards proposal, the Board has approved bringing back matching grants in a sustainable program.
The Quota Club Rewards Program is for clubs of any size. Qualifying criteria includes:
Clubs who qualify will receive a certificate and a matching grant ($100-$1,000) for Bronze Star, Silver Star, Gold Star, and Super Star Club levels. The deadline to qualify for the Quota Club Rewards Program is June 30th, 2018. See the website under Leader Resources for official rules and guidelines (Quota Club Reward Program).
What is new with the Awards program in 2018? The Awards Submission forms have been simplified – only 6 questions, that can be completed in as little as 5 minutes. We heard you when you said how complicated last year’s reports were and we fixed it. This simple form is the same for all the awards: 5K / 10K Giving, International Photo Contest, and Quota Cares Month. The Volunteer of the Year is also an easy application.
NOTE: June 30th, 2018 is the deadline for all Award Submissions.
The Board also voted on adding Signature Service Projects to the International Awards program. Top service projects will be selected from club submissions in these areas:
• Buckets of Love • Cops N Kids/QuoCKa Literacy • JQ Leadership • Scholarships and Grants • Sound Beginnings • International World Service • Other – significant to your club (Quota Cares Teddy Bears, Bears and Badges,
Listen Up Turn It Down, Signing Santa, etc.)
The Hand in Hand Annual Report is being created that will include photos and detailed descriptions of the projects, what each grant funded, who was helped, and the names and amounts given by each donor; 120 clubs and regions from Aruba, Australia, Canada, the Philippines, Suriname, New Zealand, and the United States and three non-members.
Thank you for your HIH donations. Your Quota Clubs made these grants possible.
Information about the World Service Hand in Hand projects are on the website under Leader Resources (World Service Program). These projects fall under three categories: Educational Development, Health and Well Being, and Workforce Development. At fundraising and community events, clubs may show Hand in Hand videos promoting Quota’s World Service (‘You Needed Me’ and Quota Home of New Delhi).
NOTE:Three projects are no longer active – Kolkata and Southwest Cebu are no longer HIH projects and Ba is regrouping and not in HIH again this year.
NOTE: The Board is also working through details with India projects and will have an update for you on the India projects.
Who are our candidates for the 2018-2020 International Board? The candidates for the International Board are on the website at the top of the Leader Resources page. They have answered questions about their skills, experience, goals, and excitement. To get to know them better, each has recorded a 3-minute video. For those who are hard of hearing, closed captioning has been added to their videos.
NOTE FOR ELECTIONS: Paper ballots for the candidates will be mailed to all voting delegates on Friday, April 13th. ALL BALLOTS MUST be returned BY MAIL postmarked no later than June 1st (to Washington, DC or Brisbane office) to be counted at convention. NO voting in-person for board nominees will happen at convention. This Bylaw change was to comply with incorporation laws in Washington, DC – approved by delegates at the 2016 Convention in Brisbane.
What if a leader can’t travel, could he or she still run for International Office? With the advancement of technology, the Board seriously considered this request. Although, Washington, DC, Laws allow for Board meetings and other meetings to be conducted using videoconferencing, teleconferencing, or any other similar telecommunications device, all persons participating in the meeting must be able to hear each other or communicate effectively simultaneously.
Because Board Meetings span several days and candidates come from different time zones, simultaneous interaction for 10 hours each day would be difficult using technology in different time zones. Below is a copy of the Bylaw that was approved by delegates at the 2016 International Convention.
Article VIII: BOARD OF DIRECTORS
Section 3. Meetings
A. The board of directors shall meet at least two times a year.
B. The board of directors may conduct the board and other meetings using videoconferencing, teleconferencing, or any other similar telecommunications device which allows all persons participating in the meeting to hear each other or communicate effectively simultaneously.
C. Other meetings may be held at the call of the president.
Why is Quota International’s fiscal year changing and when was this decided? There were several reasons behind changing the fiscal year (FY). The main reasons are to be in compliance with regulations for incorporations while also streamlining Quota’s operations for more effort to be on development and growth.
In 2013, a fiscal year audit showed that Quota International and We Share Foundation had 27 different annual financial deadlines and events. This makes it difficult for administration and accounting. US clubs are operating with 10 different fiscal years. It is difficult to remind them to complete their yearly filing requirements to maintain their non-profit status. Streamlining the fiscal years will make a difference for all Quota Clubs.
Following legal advice, an amendment to move the fiscal year dates from the Bylaws to the Rules of Procedure (governed by the Board) was presented to voting delegates in 2014. This amendment was voted on and passed by delegates at the 2014 Cincinnati Convention. The change to this Bylaw permitted the Board to make the decision for when the best time was to realign the fiscal year. The calendar year had been seriously considered, but was later determined that it would not be a good option. Since Australians and New Zealanders go on Summer Holiday in December/January, they would not be able to meet their requirements of holding an Annual General Meeting/AGM within six weeks of the close of their club year, since it would fall during their Holiday Recess.
Our accountant recommended changing the FY to align with the government calendar since it also matches the Asia Pacific Dues cycle – one of the 27 current fiscal year deadlines. It was not until September 2017 that our accountant determined we would be ready to make the change. Following this guidance, the Board voted on the new dates of October 1st thru September 30th.
This change to the fiscal year will begin September 2018. The change has prompted more than a dozen questions from club leaders. With the filing of the financials behind us, answers to these questions and steps for how to work through the changes for your club are being outlined. These steps will also be available for you at your Regional Meeting. Clubs on the Atlantic side (Canada, Netherlands, Caribbean, South America, and United States) paid a prorated portion of dues (Jan – Sep) this year in preparation for the change. This change was a bit more complicated than we understood it would be. We will work with you to help your club make this transition.
Where can I find Quota’s Bylaws, Rules of Procedure, and Regional Guidelines? All governance documents including Bylaws with amendments approved by members at the 2016 Convention are on the website under Leader Resources. Updated (International Governance Documents) copies of Rules of Procedure and Regional Guidelines from the December 2017 Board Meeting are on the website.
We have heard from you with the concerns about so many changes. The reason these changes are happening is to build Quota International. Your input helps let us know the areas that still need improvement.
With growth comes growing pains. Thank you for you patience as we’ve been working through these pains. These are challenging times for us all including the Board and our small staff. They are doing a great service for us all. We cannot thank them enough.
As my term as president is coming to a close, I have a stronger appreciation for Quota and everything that we do to help women and children and the deaf, hard of hearing and speech impaired and how much Quota is needed. You inspire me every day.